Legal Advertising Coordinator

  • Contract
  • Part Time
  • Anywhere
  • 13000 USD / Year

The Legal Advertising Coordinator at the Western Wayne News is responsible for managing the legal advertisements and public notices printed in the newspaper.

This work includes corresponding with government agencies, school corporations, attorneys and individuals who are placing the ads, carefully and accurately researching and entering information about the legal ads in a web-based management tool, reviewing and confirming the print layout of the ads, supervising the billing of the advertisements, and ensuring that the proof of publication paperwork for each ad is delivered to the correct place in a timely manner.

This role requires proficiency with a variety of online and office tools including word processing (Microsoft Word, Google Docs or similar), customer relationship management (CRM) databases, mail merge tools, phone systems, email, Slack or similar chat programs, and others. You should be comfortable exploring and using web-based resources for completing tasks and researching questions.

An ideal Legal Advertising Coordinator:

  • Has at least one year of experience with a customer-facing role such as sales, customer service or accounts payable/receivable
  • Enjoys untangling and solving business challenges using reports and research
  • Is detail-oriented, resourceful and well organized
  • Has excellent written and verbal communication skills
  • Enjoys using tools to increase efficiency and provide better service
  • Has patience, grace, and a sense of humor

Being a licensed notary public in the state of Indiana is extra useful, but not required.

This role can be performed in our Cambridge City, Indiana office, remotely, or as a hybrid of in-person and remote. The role requires availability during our business hours. The role is part-time and could be salaried or contract-based depending on a candidate’s availability and working location.

We expect this role to require up to 15 hours per week.

The part-time salary for this position is $13,000 per year. (This is a good-faith estimate of what we expect to pay for this position. The final salary figure or hourly rate will take into account a person’s experience, accomplishment and location. Civic Spark Media is committed to paying its staff equitably, and this range should not be considered a career salary limit or cap.)

For the version of the position where an employee works in our Cambridge City, Indiana office, work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to stand for extended periods of time, to lift and carry parcels, packages and other items up to 20 pounds, to walk short distances, and drive a vehicle to deliver and pick up materials. The role requires close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

For the version of the position where someone is working remotely, you must have access to a quiet place to perform work while making and receiving phone calls, and access to a reliable, high speed internet connection.

We provide orientation and training for all of our roles.

Ready to apply? Learn more about our hiring process.